Generate electronic invoices instantly
Using the electronic invoicing concept, the invoice will only be valid if it is approved by the IRP and printed with a QR code with the IRN number attached. For this to happen, you must first upload the e-invoice details in a structured format (JSON) to the IRP. Second, upload the output file (JSON) of IRP supported by IRN and QR code. After that, you will need to print the QR code and IRN on the invoice before giving it to the buyer.
Think about it, you can imagine the impact this will have on the billing process. A good e-invoicing solution that can generate e-invoices instantly without requiring input will make it simple and easy. What is important is that the software can introduce complexities by directly sending details in the form of IRP, download approved details and directly print QR codes, IRN, etc. and direct invoice. Business management software designed to connect directly to the IRP portal will make this possible so that the billing process is uniform.
Bulk uploading of e-invoice
In some business situations, it may be necessary to create e-invoices in bulk instead of creating one. For example, some companies follow the “Maker” and “Checker” billing system where the invoice maker creates the invoice and the invoice is verified by the “Checker”. In such cases, you will be able to send a large invoice to create an electronic invoice and the software will retrieve and print the QR code on the invoice.
Generate e-way bill along with e-invoice
By design, the electronic billing system (IRP) is integrated with the GSTN and electronic billing system. This means that when you upload an invoice, the IRP portal automatically shares the invoice details with the GSTN system for returns purposes and with the e-invoice system to generate e-invoices. The e-invoicing software should take advantage of this functionality and generate e-freight invoices alongside e-invoice generation for invoices that require e-invoices. In this way, your efforts and time will be saved.
Cancellation of electronic invoices
In some cases, an invoice that has been issued with an IRN must be cancelled. This can be for various reasons like duplicate entries / data entry errors / process cancellations etc. The software should allow you to cancel these invoices and, more importantly, automatically send details to the IRP for canceling the IRN. Also, if you start canceling the IRN in the portal, the software will be able to restore the details in the portal and update the IRN status in the documents.
Flexibility to use other modes of e-invoice
In the event of an emergency such as no internet service in the system or for any other reason, if you want to use other types of e-invoices such as offline services, direct portal entry , etc., the software must be modified to allow this. Also, it should retrieve the QR code, IRN, etc. on the portal and update the documents.